How Accounting works
Before you start: Add your properties in Settings. For Airbnb income, complete an Airbnb History sync. Accounting uses the latest saved import for each listing.
Screenshots use sample data. Select any image to enlarge it.
Choose the property and period
Open Accounting. On Overview, choose the property and date range, then select Apply. All activity also includes entries not assigned to a property.
Under Airbnb income, choose Stay earnings to estimate income across occupied nights, or Payouts to use imported transaction dates. This changes Airbnb timing only; other income and costs keep their dates.
Choose the property, period and Airbnb income view for the report. Example · understand timing before comparing months A $1,000 net stay from January 27–February 6 contributes $500 to January and $500 to February in Stay earnings. If its imported payout date is March 3, Payouts shows $1,000 in March.
Both views describe the same income. Neither confirms that your bank received a deposit.
Add income, bills and recurring costs
Open Books or Add transaction to record other income and expenses. Assign the correct property, date, amount and category. Airbnb imports and Cleaning invoices already feed into Accounting; avoid entering them again.
Use Recurring income / costs for scheduled rent and repeating costs. Enter the full monthly amount, the property and applicable months. Mortgage periods require an end month. Review imported files in Documents, and incoming bills in Bill inbox.
Enter the bill once, with its property, date, category and full amount. Read profit and money remaining
Operating profit / loss is income minus operating costs. After mortgage subtracts the full mortgage/loan payment. Open the breakdown to see what contributes, then use the monthly or property rows to investigate.
Mortgage principal is separated from operating costs. These reports help track your records; they do not prove a bill was paid or a deposit reached your bank.
Expand the breakdown to see how income becomes money remaining after the mortgage. Example · a month at Lakeview Loft - Income
- $3,000
- Operating costs
- −$800
- Operating profit
- $2,200
- Mortgage / loan
- −$1,200
- After mortgage
- $1,000
The full loan payment reduces money remaining, even when part of it is principal.
Look ahead with Projections
Open Projections for future scheduled rent, imported upcoming Airbnb earnings, other future income, and expected costs. Check the selected period and refresh Airbnb History when bookings or payouts change.
Projections use imported expected earnings, not calendar nightly prices. They are estimates and remain separate from historical results.
Projections keep future expected amounts separate from historical results. Check the records and export
Use Books to inspect the entries behind a total. Review missing dates, duplicate manual entries and property assignments before exporting. Use Documents for supporting records and Tax Prep to organize tax categories and documents.
Select Export CSV for the current report, or Export projections for a forecast. Keep the selected property, dates and Airbnb income view in mind when comparing files.
Review the entries and filters before exporting the report.
Frequently asked questions
Why don’t Accounting and Airbnb History totals match?
Compare the same properties, period, currency and income view. Accounting also includes other income, Cleaning invoices and costs. Check that History has finished importing before comparing.
What if an entry has no date?
Undated entries remain visible in all-time totals and Books, but are excluded from date-limited reports and timelines. Use Review all dates when that notice appears. Incomplete stay dates can also prevent an earnings split.
Does recording a bill pay it?
No. Accounting tracks records and payment status. Make the payment through your usual provider, and check imported or manual records against your statements.